এইচ আর, কমপ্লায়েন্স এর কাজ ও চেকলিস্ট / HR, Compliance work & Check list.

                       HR & Social Compliance Check list

(এইচ আর ও কমপ্লাইন্সে কাজ করতে চাওয়া নতুন ও অভিজ্ঞ প্রফেশনালদের জন্য কিছু Knowledge share)

1.  Documents Checklist for HR Department

 

01.  Workers/ Employee personal file.

1)    PP Size & Stamp Size Photograph of Job Holder (As per requirement)

2)    BIO Data

3)    National ID Card (NID) / Birth registration certificate

4)    Citizenship certificate provided by Chairman/ Commissioner

5)    Educational qualification certificate (if required)

6)    Experience certificate (if applicable)

7)    Job Application

8)    Appointment Letter

9)    Age and fitness certificate

10)  Contract & legal agreement (if applicable)

11)  Exit interview documentation

12)  Training records/certificate

13) Background verification

14) Police verification (for required Staff/employee/worker)

15) Competency certificate (for required staff/ employee/worker)

16) Assessment form of candidate/job holder

17) Nominee form

18) Personal file database

19) Salary & wages information sheet with yearly increment

20)  Leave application (if applicable)

21)  Disciplinary action reports

22)  Performance

23) Promotion Letter (if Applicable)

24) Time Card for (1) one year (if required) and

25)  Resignation letter

26) Other as required but not essential

 

·         Doctor, Nurse, Electrician, boiler operator, welfare officer, Fire officer and Care giver personal file including necessary documents.

 

 

02.  Pay Slip.

03.    Salary Sheet

04.  Resign File (including final settlement).

05.  Lefty File (including final settlement).

06.  Maternity File (including payment sheet and regency report).

07.  Earn Leave Register

08.  Leave Entry & Register.

09.  ID Card Issue and Return Register

10.  Service Book Open & Issue Register.

11.  Short Leave issue Register

12.  Appointment Letter Issue Register

13. Time Card/ Proximity card, Software, Grade, Deduction, OT Rate, Calculation of wages (Basic, House Rent, Medical Allowance, Transport Allowance,  Cleaner) in time, short leave, attendance Bonus

14.  Leave Graph

15.  absent Graph

16.  Sample File

17.  Increment Posting

18.  Performance Appraisal of workers and NMS.

19.  Disciplinary Procedure

20.  Workers List for group Insurance.

21. Living wages calculation and

22. Others as applicable

2. License and Certificate

 

01.  Trade License

02.  Factory License

02.  Fire License

03.  Export License(ERC)

04.  Import License(IRC)

05.  BGMEA Membership Certificate

06.  BKMEA Membership Certificate

07.  BTMA Membership Certificate

08.  Chamber of commerce and Industry certificate

09.  Export Promotion Bureau certificate (EPB)

11.  Bond License

12.  Boiler License.

13.  Boiler Operators Operating Certificate / Competency Certificate.

14.  Group Insurance/ BGMEA biometric database

15.  Drinking Water Test Reports

16.  Incorporation Certificate.

17.  VAT Clearance Certificate.

18.  Income Tax Clearance Certificate.

19.  Environment release order / environment certificate L

20.  Waste water test Report (ETP)

21.  Approval of site plan building (if extend floor / building)/ Building Approval plan.

22.  Generator Operators Operating Certificate / Generator Installing permission / Waiver certificate / Permission for the generator (S) from Bangladesh Energy Regulatory Commission (Original Copy)

23.  Certificate from the ministry of power, Electricity & mineral Resources for the Electric Sub-Station. (Original Copy).

24. 24.  Factory Insurance. 

3: Health & Safety

1.    PPE (Eye Safety Glass, Hand Gloves, Metal hand Gloves, Goggles, Ear Muff, Musk, Earplug etc.

2.    Sharp Tools control fore Scissor, Cutter, Vomor, knife, anti-cutter, etc.

3.    Broken Needle & Broken Needle Register.

4.    Exhaust Fan (Ventilation)

5.    Needle Guard

6.    Toilet & Toilet Check List ( Soap, Towel)

7.    Neat & Cleanliness

8.    Paddle Rubber Mat.

9.    Rubber Mat (Iron man)

10.  DB Board-(Ebonite Sheet, Rubber Mat)

11.  Drinking Water

12.  Spot Removing Room (Exhaust Fan, PPE, MSDS etc)

13.  Machine Hazard.

14.  Workers Work Station blocks.

15.  Garments, fabric, Finished Carton, accessories in the floor.

16.  General Safety Instruction.

17.  First Aid Box.

18.  Loose cable.

19.  Steam Line.

20.  Electrical wiring covers of iron.

21.  Work Station aisles Marking/sign Attach.

22.  Safety Height Limit.

23.  Production Floor Temperature.

24.  Emergency Exit.

25.  User Identification in tag Gun.

26.  Spittoon.

27.  Floor & Wall Painting.

28.  Pest control Register.

29.  Pulley Guard Needle Guard

30.  Smoke Detector

31.  Housekeeping

32.  Idle machine Area Segregate.

33.  DB board-Danger sign, Rubber mat.

 

4: Fire Safety Related documents.

01. Fire Equipment station

02. Fire Drill registers with photograph

02. Fire Fighting Equipment Register.

03. Fire Fighting Training Register.

04. Fire Fighter Certificate holder.

05. Fire Extinguisher Check

06. Water Hose Pipe Check

07. Fire Fighting Equipment Check (Fire bucket. Water jar, fire Biter, Fire Hook, Stretcher, Respiratory Musk, roof, Lock Cutter , Hammer Heat Proof Gloves)

08. Aisles & Arrow Marking

09. Fire Extinguisher Marking

10. Fire Evacuation Plan. Exit List Box (with all room where work minimum 10 persons)

11. All fire Safety Related sign (poly & Neon Sign)

5: First aid/ Doctor’s Rooms

 01.  Maternity Follow up file.

02.  Sickness Analysis. Medical Consolation Graph.

03.  Treatment Register

04.  Medical Issue Register.

05.  Medicine Stock Register

06.  Accident / injury Register

07.  First Aid Training register

08.  Maintain first aid kits.

 

6: Child Care Room

 01.  Day care register

02.  Toys. Neat & Cleanliness.

03  Food Providing Register.

04.  Care giver / Caretaker.

05.  Day care Maintain register.